Private Hire & Event Profit Calculator
Private hire calculator for venues. Model revenue, minimum spend, per-guest costs, staffing and fixed costs to see profit per guest, break-even and recommended minimum spend.
Revenue
Costs
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What to work out next
All calculators →About this calculator
Private hire looks profitable until you add up staffing, security, entertainment and linen. This calculator builds a full event P&L — revenue, per-guest costs, fixed costs and net profit — plus the minimum spend and guest count you'd need to hit your target.
Frequently asked questions
How do I set a minimum spend?+
Take your fixed costs plus a target profit, then divide by your expected per-guest margin. This calculator does that for you.
Should room hire be VAT-inclusive?+
For consumer weddings, yes — quote gross. For corporate clients that reclaim VAT, quote net.
What deposit should I take?+
30–50% of the minimum spend is standard, with the balance due 7–14 days before the event.